Clubs should request referees from the CARFU Referee Society for all matches and tournaments that they host. The Referee Assignment Officer may request clubs submit their schedules via email distribution lists, but it it is the responsibility of each club to submit a full schedule of home matches to the referee society. Failure to submit a full schedule in a timely manner may result in a referee not being available for a home match. The schedules provided shall be posted on the CARFU-RS website. Any errors should immediately be reported to the allocations officer. Away matches with clubs outside of CARFU may not appear on this master schedule.
If your club has a game on the upcoming Saturday
On the Monday before the game, check the CARFU-RS website to see who your assigned referee is. The web site also has referee contact information include primary or preferred method of contact and possible alternate methods of contact. Before end of day Tuesday, using the contact information on the referee web site, contact your referee via his or her preferred method of contact.
The referee will need to know the kickoff time, where the match will be played, how to get there, and—if available—a cell phone number of someone who will be at the pitch. Other useful information the ref may need are jersey colors, known road construction, or parking issues.
If you have not confirmed the details with your referee by noon Wednesday, contact the referee assignor. He will assist in making contact or will assign another referee. “Confirmed” means actually making contact, not simply sending an email or leaving a voicemail and assuming they got the message. If you are unable to reach either your assigned referee or the referee assignor, contact the CARFU Referee Society President.
If you have not confirmed with your referee or contacted the referee assignor by end of day Wednesday, it is likely that referee will be assigned to another match. Contact the referee assignor as soon as possible to discuss the situation. Calling the referee assignor the Friday night before or worse, the morning of the match, to get the name of your referee is exceptionally bad form!
If your club has a midweek game
By Friday the week before, check the CARFU-RS website to see who your assigned referee is, and follow the procedure for a Saturday game, making sure you contact the assigned referee at least 72 hours prior to the game, via their preferred method of contact. As above, be sure to give all of the pertinent information about the match to the referee.
If you have not confirmed the details with your referee by noon Monday, contact the referee assignment officer. He will assist in making contact or will assign another referee. “Confirmed” means actually making contact, not simply sending an email or leaving a voicemail and assuming they got the message. If you are unable to reach either your assigned referee or the referee assignor, contact the CARFU Referee Society President. If you have not confirmed with your referee or contacted the referee assignor by end of day Tuesday, it is likely that referee will be assigned to another match.
If your game is cancelled
If your game is cancelled, inform the assignment officer as soon as you find out. If a match has been cancelled less than 24 hours before kickoff, your club may still be charged a full match fee at the Referee Society’s sole discretion. If a referee arrives for a scheduled match and that match has been cancelled, the requesting club will be charged the full match fee.
Submit the complete tournament schedule to referee assignor as soon as possible. A few weeks before the event or as early as possible, discuss with the assignor the tournament location and logistics, including, but not limited to the following:
- Level of games
- Number of games
- Start and expected end time
- Number of fields
- Length of all games
Please submit a bracket no later than five days before so the assignor can properly match the level of match to the level of referee. We understand that brackets change up to and including the day of the tournament but for the Society to provide the appropriate level of referees, this pre-tournament submission is mandatory. Unless arrangements have been made with the assignment officer, the tournament organizer will pay an additional $50 fee for each day the schedule is delayed. Once the schedule has been submitted to the assignment officer, no changes should be made. Any changes to the schedule within 24 hours of the tournament beginning will incur a $100 charge. At that point, if any teams are added to the tournament, the organizer will be charged $50 for each additional club added and the match fee doubled for each game the additional team(s) play. The Referee Society is under no obligation to cover any tournament matches added after the schedule is submitted, although it will make a good-faith effort to do so.
There is also a $100 referee manager fee.
Follow other protocol with all referees (or assignor). In the case of tournaments, the assignor will contact referees unless specifically stated otherwise.
Match fees are to be paid on the day of the tournament to the referee manager unless other arrangements have been made in advance.
The referee assignment officer will provide a itemized list of costs to the tournament organizer after the schedule is finalized. The tournament organizer must provide the referees with a covered area which is solely for referee use, ice, water, and sports drinks. If the tournament runs a full day, the organizer must provide the referees with lunch.
The following match fees are in effect beginning with the 2019-2020 season:
|A side/varsity*||B side/JV||10s**||7s**|
* Including high school frosh/soph matches
** Assumes a 14-minute match for 7s and a 20-minute match for 10s.
15s matches that are are scheduled with the Referee Society as less than full-length matches and 10s matches scheduled to run more than 20 minutes total will be billed at the following rates:
- Club or college: $1.90 per minute of game time
- High school: $1.70 per minute of game time
- Middle school: $1.00 per minute of game time