CARFU and IYRA Clubs must request referees from the CARFU Referee Society for all matches and tournaments that they host. The referee allocator will request via CARFU or IYRA e-mail server full schedules several weeks before the beginning of the season. Failure to submit a full schedule in a timely manner may result in a referee not being available for a home match. The schedules provided shall be posted on the CARFU-RS website. Any errors should immediately be reported to the allocations officer. Away matches with clubs outside of CARFU may not appear on this master schedule.
If your club has a game on the upcoming Saturday
On the Monday before the game, check the CARFU-RS website to see who your assigned referee is. The web site also has referee contact information include primary or preferred method of contact and possible alternate methods of contact. Before end of day Tuesday, using the contact information on the referee web site, contact your referee via his or her preferred method of contact.
The referee will need to know the kickoff time, where the match will be played, how to get there, and—if available—a cell phone number of someone who will be at the pitch. Other useful information the ref may need are jersey colors, known road construction, or parking issues.
If you have not confirmed the details with your referee by noon Wednesday, contact the referee assignor. He will assist in making contact or will assign another referee. “Confirmed” means actually making contact, not simply sending an email or leaving a voicemail and assuming they got the message. If you are unable to reach either your assigned referee or the referee assignor, contact the CARFU Referee Society President.
If you have not confirmed with your referee or contacted the referee assignor by end of day Wednesday, it is likely that referee will be assigned to another match. Contact the referee assignor as soon as possible to discuss the situation. Calling the referee assignor the Friday night before or worse, the morning of the match, to get the name of your referee is exceptionally bad form!
If your club has a midweek game
By Friday the week before, check the CARFU-RS website to see who your assigned referee is, and follow the procedure for a Saturday game, making sure you contact the assigned referee by Friday the week before the game, via his or her preferred method of contact. As above, be sure to give all of the pertinent information about the match to the referee.
If you have not confirmed the details with your referee by noon Monday, contact the referee assignor. He will assist in making contact or will assign another referee. “Confirmed” means actually making contact, not simply sending an email or leaving a voicemail and assuming they got the message. If you are unable to reach either your assigned referee or the referee assignor, contact the CARFU Referee Society President. If you have not confirmed with your referee or contacted the referee assignor by end of day Tuesday, it is likely that referee will be assigned to another match.
If your game is cancelled
If your game is cancelled more than one week before the match, inform the referee assignor. If the match is cancelled by the Wednesday before the Saturday match, inform your referee and the referee assignor as soon as possible.
If the match gets cancelled on Thursday, Friday or Saturday, again inform your referee and the referee assignor as soon as possible. The referee assignor will attempt to reallocate the referee to another match. However, your club will likely be charged a match fee due to the lateness of the cancellation.
Submit the complete tournament schedule to referee assignor as soon as possible. A few weeks before the event or as early as possible, discuss with the assignor the tournament location and logistics, including, but not limited to the following:
- Level of games
- Number of games
- Start and expected end time
- Number of fields
- Length of all games
Please submit a bracket no later than five days before so the assignor can properly match the level of match to the level of referee. We understand that brackets change up to and including the day of the tournament but for the Society to provide the appropriate level of referees, this pre-tournament submission is mandatory.
Follow other protocol with all referees (or assignor). In the case of tournaments, the assignor will contact referees unless specifically stated otherwise.
The referee assignor will negotiate referee fees and whether or not they are paid on the field or after the event. Minimum facility requirements for a tournament are a covered area or tent and water. If the tournament is a full day tournament food would be appreciated. The tent and drinks should be appropriate for the number of referees expected at the event.
Referee fees for matches covered by the CARFU Referee Society are as follows:
- A-side senior club or college match: $120
- B-side senior club or college match: $60
- Old boys match of less than 60 minutes: $60
- A-side U19 or U16 match: $100
- B-side U19 or U16 match: $60
- U14 and U12 match: $1 per minute of match play
- Tournament match (half-length or shorter):
- Adult: $1.50 per minute of match play
- U19 or U16: $1.40 per minute of match play
- U14 and below: $1.00 per minute of match play
- Assistant referees for a three-man crew: $60
- Number four for a four-man crew: $30
- Referee manager for event with multiple referees and pitches: $100 per day at Referee Society's discretion
- Rugby 7s
- Adult: $25 per match
- U19 and below: $20 per match
- Rugby 10s: $30 per match (20 minutes at $1.50 per minute)
- An additional mileage fees of 40¢ per mile from the referee’s home or office to the pitch may apply to matches outside the Chicago suburbs. The RO will be notified when the match is scheduled if a mileage fee will be charged.